{"id":10911,"date":"2026-03-19T07:08:02","date_gmt":"2026-03-19T06:08:02","guid":{"rendered":"https:\/\/forassets.com\/?p=10911"},"modified":"2026-10-12T16:31:24","modified_gmt":"2026-10-12T14:31:24","slug":"how-to-properly-implement-facility-management-processes-in-a-new-building_timing-is-critical","status":"publish","type":"post","link":"https:\/\/forassets.com\/pl\/en\/blog\/how-to-properly-implement-facility-management-processes-in-a-new-building_timing-is-critical","title":{"rendered":"How to properly implement Facility Management processes in a new building?"},"content":{"rendered":"<h2>There are many strategies for implementing <a href=\"https:\/\/forassets.com\/en\/facility-management\/\">Facility Management<\/a> processes effectively.<\/h2>\n<p><strong>However, <a href=\"https:\/\/forassets.com\/en\/blog\/technical-property-management-expert-support-for-assets\/\">decades of experience in the FM<\/a> sector show that one factor is consistently decisive: timing. FM involvement should begin as early as possible \u2013 ideally during trade inspections, before installations are concealed and before the formal technical handover begins.\u00a0<\/strong><\/p>\n<h3>Technical handover\u00a0\u2013\u00a0the final moment<\/h3>\n<p><span data-contrast=\"auto\">If Facility Management services are to be implemented properly and deliver maximum value to both the building and its owner, professional technical services should be introduced at the property as early as possible\u00a0\u2013\u00a0before the technical handover. The earlier FM enters the building, the better its understanding of the asset and the more effectively it can support owners and managers in protecting value and managing operations. Early involvement also makes\u00a0subsequent\u00a0FM work smoother and more efficient for all parties.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3>Why is the technical handover a critical threshold?<\/h3>\n<p><span data-contrast=\"auto\">During construction, preparation for handover and the handover itself, all contractors responsible for building systems and installations are present on site. These are the parties with detailed technical knowledge\u00a0\u2013\u00a0not only of the systems themselves, but also of how they were installed. This knowledge is extremely valuable and essential for future management of both the systems and the entire building.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">If the owner or manager engages a professional FM provider before the technical handover, it delivers substantial benefits to the entire investment ecosystem\u00a0\u2013\u00a0<a href=\"https:\/\/forassets.com\/en\/facility-management\/sustainability-energy-management\/\">including cost control<\/a>, asset <a href=\"https:\/\/forassets.com\/en\/facility-management\/property-management-en\/\">value\u00a0growth<\/a>\u00a0and <a href=\"https:\/\/forassets.com\/en\/facility-management\/tenant-relations-experience-management\/\">tenant satisfaction.<\/a> At For Assets, we are fully aware of this, which is why we become involved in new developments at the earliest possible stage whenever we take on such projects.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3>Why does FM presence at handover make real sense?<\/h3>\n<p><span data-contrast=\"auto\">If FM is to deliver maximum value, it must be introduced before the technical handover. Early involvement ensures a more in-depth understanding of the asset and enables FM to support owners in protecting value and managing operations from day one.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3>All service providers in one place at one time<\/h3>\n<p><span data-contrast=\"auto\">During handover, contractors responsible for individual systems\u00a0\u2013\u00a0ventilation, air conditioning, building automation, electrical,\u00a0sanitary\u00a0and other installations\u00a0\u2013\u00a0are all\u00a0present on site. They deliver as-built documentation, operating manuals, diagrams, warranty\u00a0certificates,\u00a0and maintenance requirements.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Importantly, as\u00a0emphasi<\/span><span data-contrast=\"auto\">sed\u00a0by For Assets experts,\u00a0reviewing and accepting this documentation is not a formality; it is a critical operational task that requires active FM participation.\u00a0For Assets, specialists\u00a0participate\u00a0in every inspection, every installation, and every system.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:160}\">\u00a0<\/span><\/p>\n<h3>FM as the link<\/h3>\n<p><span data-contrast=\"auto\">The FM provider possesses technical knowledge that property managers typically do not. This is why the facility manager \u2013 or the property manager with active FM involvement \u2013 should be responsible for accepting installations from contractors, asking technical questions, clarifying solutions and ensuring that all systems are fully understood from an operational perspective.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">FM bridges the gap between construction and operation. It ensures that <a href=\"https:\/\/forassets.com\/en\/facility-management\/technical-audits\/\">technical knowledge<\/a> is transferred effectively and that the building\u2019s systems are understood not only from a design perspec<\/span><span data-contrast=\"auto\">tive, but also from an operational one.\u00a0<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:160}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">It is also important to\u00a0emphasise\u00a0that FM is\u00a0\u2013\u00a0and should be\u00a0\u2013\u00a0the link between owners, service\u00a0providers\u00a0and tenants. At For Assets, we often highlight another key aspect:\u00a0FM is not only\u00a0technical; it is also fundamentally about communication and coordination. In modern\u00a0professional Facility Management, communication and human relationships are the final but essential elements.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:160}\">\u00a0<\/span><\/p>\n<h3>Facility Management from day one<\/h3>\n<p><span data-contrast=\"auto\">Implementing FM at the outset primarily involves structuring responsibilities effectively.\u00a0<\/span><span data-contrast=\"auto\">First and foremost, the owner or investor should define operational\u00a0objectives, building performance standards, quality\u00a0levels,\u00a0and\u00a0\u2013\u00a0where applicable\u00a0\u2013\u00a0budget frameworks.\u00a0It should be clearly specified which decision-making responsibilities\u00a0remain\u00a0with the owner. This significantly simplifies cooperation and property management.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">The role of the facility manager is to translate owner expectations into concrete operational processes. This is what I expect from every For Assets specialist.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3>FM\u00a0\u2013\u00a0taking over processes<\/h3>\n<p><span data-contrast=\"auto\">FM takes responsibility for:<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<ul>\n<li><span data-contrast=\"auto\">organising\u00a0post-handover documentation<\/span><\/li>\n<li><span data-contrast=\"auto\">creating equipment registers<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"auto\">planning inspections and servicing<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"auto\">launching reporting systems<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"auto\">defining response times and priorities<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">\u00a0<\/span><\/li>\n<li><span data-contrast=\"auto\">collecting operational data from day one<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:0}\">\u00a0<\/span><\/li>\n<\/ul>\n<h3>Service providers and Facility Management<\/h3>\n<p><span data-contrast=\"auto\">Service companies should\u00a0operate\u00a0under clearly defined scopes of responsibility, response\u00a0times,\u00a0and procedures. From the outset, all service providers should work within a single reporting system. Ideally, service engineers should not\u00a0operate\u00a0via private phone calls or emails.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">The role of service companies is not limited to carrying out inspections\u00a0\u2013\u00a0it also includes reliable reporting and effective knowledge transfer.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3>Clear FM rules<\/h3>\n<p><span data-contrast=\"auto\">Clearly defined F<\/span><span data-contrast=\"auto\">M operating principles, agreed as early as possible, are essential. From the very beginning, they support all parties: tenants know how to report issues, what their responsibilities are and what response to expect, while property managers avoid communication chaos. A<\/span><span data-contrast=\"auto\">s a result, the building has the best chance to\u00a0operate\u00a0efficiently.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<h3>Facility Management as early as possible<\/h3>\n<p><span data-contrast=\"auto\">Early FM involvement ensures that knowledge, documentation, and responsibility are transferred smoothly from construction to operation. When this moment is missed, buildings quickly shift into reactive mode. When handled correctly, the asset\u00a0operates\u00a0predictably and efficiently from day one.<\/span><span data-ccp-props=\"{&quot;134233117&quot;:false,&quot;134233118&quot;:false,&quot;335559738&quot;:0,&quot;335559739&quot;:160}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">Of course, professional FM can also be introduced in an existing building. However, early involvement\u00a0<\/span><span data-contrast=\"auto\">is always more beneficial for all stakeholders.<\/span><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<blockquote><p><b><span data-contrast=\"auto\">I invite you to discuss how professional Facility Management can be implemented at your property.<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><b><span data-contrast=\"auto\">Maciej Kami\u0144ski<\/span><\/b><span data-ccp-props=\"{}\">\u00a0<\/span><\/p>\n<p><span data-contrast=\"auto\">CEO, For\u00a0Assets\u00a0Sp. z o.o.<\/span><\/p><\/blockquote>\n","protected":false},"excerpt":{"rendered":"<p>There are many strategies for implementing Facility Management processes effectively. However, decades of experience [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":10685,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[75],"tags":[53,56],"class_list":["post-10911","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-technology-en","tag-facility-management-en","tag-for-assets-en"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.8 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to properly implement Facility Management processes in a new building? - For Assets<\/title>\n<meta name=\"description\" content=\"How to properly implement Facility Management processes in a new building? 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